EMBASSY OF UNITED-STATES
ABIDJAN - CÔTE D'IVOIRE
ANNOUNCEMENT NUMBER 45-09
OPEN TO: All Interested Candidates
POSITION: Administrative Assistant FSN-6; FP-8*
OPENING DATE: December 9, 2009
CLOSING DATE: December 22, 2009
WORK HOURS: Full-time, 40 hours/week
SALARY: *Not-Ordinarily Resident: FP-8
(Position Grade: FP-8 to be confirmed by Washington)
*Ordinarily Resident: FSN-6
NOTE: all ordinarily resident applicants must be residing in country and have the required work and/or residency permits to be eligible for consideration.
The U.S. Embassy in Abidjan is seeking an individual to fill the position of Administrative Assistant.
BASIC FUNCTION OF POSITION
This position is located in the Financial Management Office, American Embassy Abidjan and reports to the Financial Specialist. The person’s primarily serves as the Accounts Receivable Technician. The position also provides administrative support to 1 USDH and 9+ FSN/LES positions. Additional duties includes occasionally reviewing and processing all types of vouchers submitted for payment from State Department ICASS, PROG, PAS, DS, CONS, CDC, DAO, OSC, OBO and MSG. The incumbent performs duties in compliance with USG regulations and ICASS Uniform Service Standards.
All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item.
Completion of secondary school, plus one (1) year Post-Secondary Study in Accounting is required.
One year of Administrative and financial work experience is required.
Level IV (Fluent) Speaking/Writing/Reading in English and level III (good working knowledge) Speaking/Writing/Reading in French is required. This will be tested.
The ability to demonstrate accounting related to accounts receivable in a commercial and government context, and the tact and ability to explain clearly and convincingly the rationale for payment disallowances or penalties are both required.
Must have knowledge of applicable sections of US government financial regulations, and must have the ability to logically comprehend and properly apply to the voucher examining process the various detailed technical regulations, terms and conditions.
Must have excellent computer (MS Office) and customer service skills. This will be tested.
When fully qualified, U.S Citizen Eligible Family Members (USEFMs) and U.S Veterans are given preference. Therefore, it is essential that the candidate specifically address the required qualifications above in the application.
ADDITIONAL SELECTION CRITERIA
Management will consider nepotism/conflict of interest, budget, and residency status in determining successful candidacy.
Current employees serving a probationary period are not eligible to apply.
Current Ordinarily Resident employees with an Overall Summary Rating of Needs Improvement or Unsatisfactory on their most recent Employee Performance Report are not eligible to apply.
Currently employed US Citizen EFMs who hold a Family Member Appointment (FMA) are ineligible to apply for advertised positions within the first 90 calendar days of their employment.
Currently employed NORs hired under a Personal Services Agreement (PSA) are ineligible to apply for advertised positions within the first 90 calendar days of their employment unless currently hired into a position with a When Actually Employed (WAE) work schedule.
Interested applicants for this position must submit the following or the application will not be considered:
Application for US Federal Employment (SF-171 or OF-612); or
a current resume or curriculum vitae that provides the same information as an OF-612; plus
Candidates who claim US Veterans preference must provide a copy of their Form DD-214 with their application.
Any other documentation (e.g., essays, certificates, awards, copies of degrees earned) that addresses the qualification requirements of the position as listed above.
SUBMIT APPLICATION TO
The Human Resources Office
Attention: Recruitment Section
American Embassy, Abidjan
01 B.P. 1712 Abidjan 01
Fax: (225) 22-49-41-02 or via email to: AbidjanHR@state.gov